Hilton Lakes Homeowners Association

P.O. Box 13111

Mill Creek, WA 98102

Monthly Board of Directors Meeting Minutes

Meeting Date: 6-20-06

Minutes taken by Michael Shorb due to Secretary's absence.

Members Present:

John Nist, Dave Miles, Michael Shorb, Jeff Lind, Scott Cecile, Kent Brady

Homeowners Present: None

Vendors Present: No

Agenda? Yes

Homeowners comments: n/a

Reports:

Maintenance Contract: The sole purpose of this special meeting is to address the maintenance contract.

Old Business

1) Maintenance Contract. There was a majority vote agreeing that we needed to have all bidders re-bid exactly per our bid request. Pursuant to this an Ad Hoc committee consisting of John Nist, Jeff Lind, Bernie Kania (non-board member but chairman of the Maintenance committee), and Kent Brady as ad hoc committee chairman was formed. Dave Miles established the fact that "time is of the essence", and that this issue needs to be moved forward expeditiously.

The specific charter of this committee is to draft a new bid request package using the Earthworks bid as a template. The following action items and schedule was agreed upon:

1. June 29 - first draft completed by the committee and submitted to all board members to review and comment on.

2. July 8 - All feed-back, comments and recommendations to finalize the document due back to the committee from each board member.

3. July 14 - Final draft approved by the board and sent to bidders.

4. July 28 - Bids due back from bidders and copies distributed to board members for review.

5. Aug. 1 - Regular board meeting. Contract winner selected by board vote.

New Business:

1) Due to the recent reselection of board members, officers were selected. Dave Miles volunteered to vacate his current office of Vice President. The following officers were selected:

President: John Nist (Incumbent)

Vice President: Kent Brady

Secretary: Richard Stewart (Incumbent)

Treasurer: Michael Shorb (Incumbent)

2) The lack of "Errors and Omissions" insurance (aka E & O ins.; D & O insurance - Directors and Officers) was raised as a critical issue. The Board has already requested quotes from our current liability insurer, which is in the works, and as agreed to soliciting another bid from a vendor that Kent Brady knows. To be reported on at our regularly scheduled August 1 meeting.

Total Budget Commitments: None