Hilton Lakes Homeowners Association
P.O. Box 13111
Mill Creek, WA 98102
Monthly Board of Directors Meeting Minutes
5/2/2006
Began at 7:00 PM, closed at 8:15 PM
Board members present:
John Nist, President
Dave Miles, Vice President
Mike Shorb, Treasurer
Ray Metz, Secretary
Frances Collinwood
Costica Gheorghiu
Bernie Kania
Absent board members: Jeff Lind, Richard Stewart
Homeowners present:
None
Vendors present:
None
Roberts Rules of Order:
Mike passed out information about Roberts rules of orders at the end of last meeting
Mike asked if everyone read it and if they have any comments
Discussed sequence of events to follow during board meeting
Discussed limit of minutes a person may talk President can cut someone off if they are speaking too long.
Motion:
Mike proposed a motion that we adopt the Roberts rules of orders, as presented
John Nist seconded
All were in favor.
Approval of April minutes
Discussed Pam’s comments from website to update minutes to state that two of three nominees agreed.
Mike Shorb suggested that the first comment not be added, that Pam making the suggestion to amend the minutes is out of order, that the board should not be run by the homeowners, that this is not a democracy, that if it was a democracy there would be no board, that the minutes should not record what homeowners bring up, the minutes should reflect the board’s comments and their motions only, that homeowners should not be producing things for the board to vote on during the meeting and inject things that get voted on during the meeting, that homeowners may suggest things for the board to discuss later, but not bring items to discuss themselves immediately.
Bernie said that homeowners may bring up new issues during the new business time of the meeting.
Board meeting Agenda should be as follows:
1. Get input from vendors, if present
2. Get input from homeowners, if present
After discussion, it was agreed that Ray may record homeowner comments if he wishes, but it’s not required. Per Ray, the two items that Pam raised will be added.
Other adjustments to minutes:
$600/$217 was for tree removal, not fence repair
Motion:
Dave Miles moved that the minutes be accepted as modified.
John Nist seconded. All were in favor.
Minutes accepted.
Treasurer’s report
Mike handed out the treasurer’s report.
Two homeowners still have not paid their dues. One is in second year
Both matters are with attorney
Motion:
Mike Shorb moved that we adopt "Board Committees" as written
passed
Committee reports:
Lake: Costica attended County Lake Health class. Will do sampling 2/mo. Fish (trout) ordered from Gold Creek Fisheries. Deliver Thurs. 5-4-06. H2O pump turned on. 2nl lake treatment Sat. 5-6-06.
Maintenance Contract: New contract bids due 5-8-06 no later than 5:00 PM. 2 in now. Aiming for June 1 start date. Board meets Mon 5-8-06 @ 5:00 PM @ Bernie’s to evaluate & select contractor.
Special Projects: Summer picnic to be planned. No decisions yet.
Work Party: Consensus is job well done by Jeff Lind. Group of homeowners offered to hold additional work party and get major improvements done, particularly on north lake.
Other
old business:
a) Buy 6 more Neighborhood watch signs @ approx. $ 165.00 total. MSP.
b) Adopt Board mtg procedures.
c) Adopt "Committees" proposal.
d) Garage sale scheduled for June 10-11.
Motion:
John Nist moved we buy 6 more large Neighborhood watch signs @ approx. $165.00 total
passed
Motion:
Dave Miles moved we Schedule garage sale for weekend of June 10-11
Passed
New Business:
Secretary to respond to Board e-mails by acknowledging receipt and referral to board/committees.
Proxy votes initiated by board.
Total Budget Commitments: $ 165.00
Corrections:
5/3/2006 Michael Shorb, Please change the dollar amount in the minutes ref. purchasing additional Neighborhood Watch signs from "approximately $ 165.00" (5 signs) to "approximately $ 205.00" (6 signs).