3/6/2007

Hilton Lake Homeowners Association monthly board meeting

Directors Present: Ray M, John Nist, Jeff L, Ray D, Costica G, Frances C
Directors Absent: Dave Miles, Scott Cecile, (open, voted in John Dickie)
Homeowners Present: None

 

Kent’s replacement
Received email from Kent Brady that he resigned from the board on 2/25/2007
2007 nominating committee has only three nominees and cannot give one up for Kent’s replacement.
Nominating committee is not ready to share their list of three nominations.

 

Jeff said that Pam Smith and John Dickie are both willing to serve on the board of directors.

 

MOTION vote in John Dickie as director replacing Kent for 2 year term.
Made by Jeff, seconded by Ray M.  5 yeas, Frances abstained.  PASSED

 

Costica offered to serve another term as director if elected.

 

MOTION approve 2/6/2007 minutes
Made by Ray D, Frances seconded, unanimous

 

CPA Update-
John and Ray D: CPA suggested that one person keep copies of 2007 records and have audit at end of 2007.
Minimum cost is $1,500 for real CPA audit.

 

MOTION put Ray D on the bank account as second signer because Dave M is leaving board at end of March 2007.
made by Costica, seconded by Jeff, passed unanimously

 

Discuss budget presentation at annual meeting and offers to help treasurer Scott.

 

MOTION spend up to $150 for treasurer laptop
made by Frances, seconded by Ray D, unanimous

 

Semi Van –
Discussed email complaint about semi-van parked on 107th.  Recommend that homeowner or others may call 911 to remove vehicles parked over 48 hours on the street.

 

Motorhome-
Top of 107th, new owner lot 11, secretary to send letter.

 

Proxys-
Discussion of Mike Shorb’s email proxy request
By-laws say that proxys need to be in writing on file with the secretary
Decision is that proxy requests must be in writing with signature or via email to board@hiltonlake.org.  Proxys must be given to an individual that is present for the vote.  No stipulations on how to deliver proxys, as long as they are received by the secretary.
It is most convenient that proxys be delivered to the PO Box or via email well beforehand

 

Tennis Key-
Jeff will drop key with renter
Ray will reply to email that the key was dropped off.

 

Unpaid 2007 dues-
Four homeowners have not paid.  Attorney will send letters.

 

Procedures for voting at annual meeting-
Frances to conduct 2007 nominations and vote

 

2008 nominating committee-
John Dickey voted as the Chair of the 2008 nominating committee

 

Work Party dates-
1st Saturday in May and 1st Saturday in October

 

Summer Party-
We are going to ask for volunteers at the annual meeting to help organize.  Committee will pick the date.

 

Website-
Ray can post minutes if approved, does not need vice president approval.
Ray can update front page for annual meeting and directors on website.

 

Calendar handout-
John and Ray M to work on calendar for homeowners

 

Lake and Landscape presentation-
Presentation at annual meeting.  Don’t take questions at meeting to save time.  Pass out cards instead for offline discussion.

 

Secretary printer reimbursement-
Discussion about reimbursing Ray for printing expenses.
Recommendation to use Kinkos

 

MOTION reimburse Ray for printer toner cartridge ~$75
Costica made, Jeff Seconded, all were in favor, ray abstained, PASSED

 

Annual Meeting
Discuss when to conduct the vote at meeting

 

Meeting Adjourned