HLHA Board Meeting Minutes

9-5-06

Members Present:  John Nist, Mike Shorb, Frances Collinwood, Jeff Lind, Dave Miles, Scott Cecile, Ray Metz

Members Absent:  Richard Stewart (Proxy on file), Kent Brady

Homeowners present:  18

Vendor/contractor present:  Monty's Maintenance

Printed Agenda:  yes

I           Homeowners comments/questions:

1)  Mary Flaming asked if it would be OK to pull lily pads from lake to prevent them from sinking as they die and therefore add to the biotic material in the lake.  Board agrees.  Note:  this has been done at least once since the meeting.

2)  A letter from homeowner Costica Gheorghiu being critical of the behavior of the maintenance contractor as well as poor performance was read to the board.  Several questions were put forth therein and a reply from the Board was requested at the next Board meeting.

3) Homeowner reported that a petition was being circulated to remove certain board members and that she was told that the Board planned to double the dues.  Was this true?  Board response was absolutely not.  This issue has never been discussed or even considered.  To double the dues would require a vote by the members of the Association, not the Board.

4)  Multiple comments were made about the current Maintenance Contractor/Contract.

When asked by some board members to leave the meeting, which is customary, the contractor who is also a homeowner declined.

Note:  A newly written draft bid package was presented to the Board which had been prepared by Board member Kent Brady.  This package was not produced by the entire ad-hoc committee established to do so.   Some board members also objected to Monty's Maintenance being consulted.   Therefore it was deemed biased and rejected for consideration by the Board.

II  Motions:

            1)With the contractor present a motion to conduct a vote to award the maintenance  contract for the coming year based on bids on hand. Moved, seconded, passed 7 yes, 1 no

            2)  Motion to select Maintenance Contractor by secret ballot:

Motion made by Mike, seconded by Jeff.

                        5 Votes for Earthworks

                        2 Votes for Monty's Maintenance

                        1 Vote for Scott's Lawn Care

            Votes were collected and tallies by homeowners Ray Delger and Duane Emnott  (Thank you!)

            Part of motion was that this vote was final and that the Board considered this a closed issue and will not re-open it.

Other Business

            1)  Lake Treatment Report by Costica Gheorghiu, Lake Health Committee Chairman.

            Costica reported that the final scheduled treatment was planned for sometime in September, to be arranged with NW Specialties, the contractor.

            2)  The Board requested a full status report at the November Board meeting with a formalized presentation of the metrics etc. showing what improvements have been realized with the new treatment.  It was generally acknowledged that the lakes have been looking much better this year.

            3)  Board approved up to $ 50.00 for sealer for concrete around tennis courts.  Homeowner Ray Delger volunteered to apply the product.  (Note:  this has been completed)

            4)  Board approved up to $ 50.00 for stain to be applied on the swing set located at the cul-de-sac at the top of 107th.  Homeowner Pam Verfaille volunteered to apply the product and homeowner Charlene Lind volunteered to help.

            5)  Fall lake get-together cancelled.

            6)  Board approved up to $ 30.00 for marine plywood needed to install 4 more Neighborhood Watch signs in support of that program.  Costica Gheorghiu and John Nist volunteered to install signs.

            7)  Nominating committee selected, consisting of Board Member Frances Collinwood and homeowners Dave Flaming and Michael Jordan

            8)  It was recommended that the time and location of the March 2007 HLHA annual meeting be selected at the next regular board meeting.  Agreed.

            9)  The Board approved up to $1,000 for removal of 8 hazardous dead trees identified around the common areas.  Dave Miles volunteered to manage the project.  Homeowner Ray Delger volunteered to remove any trees in the south lake area at no charge.  It was agreed that the branches would be left for pick-up at the fall work party and the trunks would be cut up and be made available to homeowners for fire wood at no charge.  First come, first served.

Total budget commitments, not including 2007 contract:  $ 1,130.00

Motion to adjourn passed.